Trades Invoice Template

Free Flooring Installer Invoice Template

Invoice clients for hardwood, LVT, laminate, and carpet flooring installations. Professional invoices from Tidybill.

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What is a Flooring Installer invoice?

A flooring installer invoice covers the supply and installation of floor coverings including hardwood and engineered timber, luxury vinyl tile (LVT), laminate, carpet, ceramic or porcelain tile, and underlay. Floor installers quote per square metre for most materials and include subfloor preparation, levelling, and edge trims in their scope. Materials typically represent 40-60% of the total invoice for supply-and-fit jobs. Clients sometimes supply their own materials, in which case the invoice covers labour only. Flooring invoices should specify the floor covering by product name and reference to avoid disputes about the material installed. For commercial contracts, waste disposal, adhesive type, and warranty terms become important compliance items.

What to include on a Flooring Installer invoice

Common flooring installer invoice line items

Service Typical Rate Unit
LVT/vinyl flooring supply and install (per m²) 45
Engineered hardwood supply and install (per m²) 65
Laminate flooring supply and install (per m²) 30
Carpet supply and fit (per m²) 35
Subfloor levelling (per m²) 15
Underlay supply (per m²) 5

How to invoice as a flooring installer

Invoice on completion of each room or area. For large commercial contracts, invoice per floor or phase. Always specify the product name and colour reference for each floor covering to confirm the specified material was installed. If the client supplied materials, note this and invoice labour only. List all additional items (underlay, adhesive, trims) separately.

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Frequently asked questions

How do I handle the client supplying their own flooring?
Invoice for labour only. Note on the invoice that materials were client-supplied and that labour warranty applies only to workmanship, not to material defects or suitability.
What subfloor preparation should I include?
Minor levelling (self-levelling compound, ply over uneven subfloor) is typically included in the quote. Major subfloor work (screeding, damp proof membranes) should be quoted and invoiced separately.
How do I handle damaged materials during installation?
Allow for 10% waste in your materials estimate for cutting. If more material is damaged due to site conditions outside your control, this is an additional charge. Document with photos and notify the client before ordering more.
Can I charge for moving furniture?
Yes. Furniture removal and replacement is not part of a standard flooring quote. Charge an additional hourly rate or fixed fee per room for heavy furniture moves.
What warranties should I offer?
A 2-year labour warranty on installation is standard. The materials warranty is the manufacturer's warranty, which you should register on the client's behalf. For commercial contracts, the warranty period and terms should be specified in the contract.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Flooring Installer invoice template straight away after signing up.