Free Counsellor Invoice Template

What is a Counsellor invoice?

A counsellor invoice covers talking therapy sessions helping clients explore and work through emotional, psychological, and personal difficulties. Counsellors typically work short-to-medium term on specific issues such as bereavement, relationship problems, stress, anxiety, and life transitions, often using person-centred, cognitive-behavioural, or solution-focused approaches. BACP or UKCP accreditation is widely recognised in the counselling profession. Invoices for counselling should be handled sensitively, with minimal clinical detail to protect client confidentiality. Employee Assistance Programme (EAP) counselling is billed to the EAP provider rather than the client, with anonymised session data. Private clients typically pay per session or monthly for an ongoing therapeutic relationship.

What to include on a Counsellor invoice

• Client reference (not full name on all copies for confidentiality)
• Session date and duration
• Modality or service type
• Professional body membership number (BACP, UKCP)
• EAP provider reference (for EAP sessions)
• Session fee or agreed rate
• Cancellation policy
• Payment terms

Common counsellor invoice line items

How to invoice as a counsellor

Issue invoices after each session or weekly. For EAP work, invoice the EAP provider monthly with anonymised session data as required by the contract. For private clients, many counsellors prefer immediate payment by bank transfer on the day of the session. Use a consistent format with your BACP membership number for professional credibility.