Free Excavation Contractor Invoice Template

What is an Excavation Contractor invoice?

An excavation contractor invoice covers work carrying out groundworks and earthmoving using excavators, dumpers, and compaction equipment. Excavation contractors prepare sites for construction, dig foundations and service trenches, carry out bulk earthworks, install drainage, and create subbase layers for roads and hard standings. Material costs (aggregates, concrete, drainage pipes) and plant hire are typically the largest components of excavation invoices. Disposal of excavated material is priced separately unless the client has space for spoil on site. Excavation contractors dealing with larger projects are subject to CIS and must manage their waste carrier registration for spoil disposal.

What to include on an Excavation Contractor invoice

• Site address and scope of works
• Volume of excavation (m³)
• Plant used (excavator size, dumper, roller)
• Materials supplied (hardcore, concrete, drainage)
• Spoil disposal costs (volume, tip fees)
• Waste Carrier Registration number
• Labour and plant hours
• CIS deduction if applicable
• VAT details if VAT-registered
• Payment terms

Common excavation contractor invoice line items

How to invoice as an excavation contractor

Invoice at completion of each phase: site clearance, bulk excavation, drainage, sub-base. List plant by type and days used. List materials with quantities and unit prices. Spoil disposal should be a separate line item with approximate tonnage noted. Attach tip receipts where applicable. CIS deductions apply if subcontracting to a main contractor.