Free Cake Decorator Invoice Template

What is a Cake Decorator Cake Decorator invoice?

A cake decorator invoice focuses on the artistry and labour involved in decorating cakes — often distinct from baking the sponge itself. Some cake decorators work purely on decoration and order blank bases from commercial bakers; others bake and decorate end-to-end. UK cake decorators typically price their work based on the complexity of the design, the number of tiers, and the materials used (fondant, sugar flowers, edible prints, ganache). Sugar flower work and handcrafted decorations can add significant value and time to a commission, and should be itemised or reflected in a design complexity tier on the invoice. Wedding cake decorators in particular work months in advance and should secure a deposit at the consultation stage. Like all food businesses, cake decorators must be registered with their local authority and comply with UK allergen labelling regulations.

What to include on a Cake Decorator Cake Decorator invoice

• Your name or studio name, food business registration, and contact details
• Client name and event type/date
• Cake specification: tiers, flavour, serving size
• Design description: theme, colours, finishes (fondant, buttercream, ganache)
• Decoration itemised: sugar flowers, toppers, edible prints, hand-painting
• Delivery and setup fee (for wedding/tiered cakes)
• Allergen disclosure reference
• Deposit paid and balance due date
• Design fee (if initial design consultation is separate)
• Cake stand or equipment hire if included

Common cake decorator invoice line items

How to invoice as a Cake Decorator cake decorator

Cake decorators should take a design deposit (typically 25–35% of the total order) at the consultation stage for all custom and wedding orders. Issue the deposit invoice at the point of booking confirmation. The balance invoice should be issued 3–4 weeks before the event with payment due 1–2 weeks before. For wedding cakes in particular, finalise and confirm the design in writing 6–8 weeks before the event. Include a description of the agreed design on both the confirmation and the final invoice — this protects you if a client later claims the cake did not match expectations. Deliver bespoke cakes only after all payments are cleared. Include your delivery and setup time in the invoice, especially for tiered wedding cakes that require on-site assembly.