Invoice templates for bakers covering celebration cakes, custom orders, wholesale bread supply, and regular baking service agreements.
A baker invoice records orders for custom baked goods — celebration cakes, bread loaves, pastries, custom orders for events, and wholesale supply to cafes or restaurants. UK home bakers operating from their kitchen are subject to food safety regulations and must register with their local authority as a food business, even if operating at small scale. If selling food with allergens, UK allergen regulations require clear labelling and disclosure. Baking invoices typically combine ingredient costs (built into the price) and labour. Custom cake makers often price per serving or per design complexity tier. Wholesale bakers supplying hospitality businesses operate on account with weekly or monthly invoice cycles. VAT applies to most baked goods if the baker is registered — note that some bread and plain cakes may be zero-rated, while hot baked goods (e.g., freshly baked croissants served hot) are standard-rated.
| Service | Typical Rate | Unit |
|---|---|---|
| Custom celebration cake (6 inch, 2-tier) | 120 | cake |
| Custom celebration cake (8 inch, 3-tier) | 220 | cake |
| Wedding cake (3 tiers, serves 80) | 550 | cake |
| Artisan bread loaf (sourdough) | 5.5 | loaf |
| Pastry assortment box (12 pieces) | 28 | box |
| Custom cupcakes (per dozen) | 36 | dozen |
| Delivery (local, up to 10 miles) | 10 | delivery |
Custom cake makers should take a 25–50% non-refundable deposit at the time of placing the order, particularly for celebration cakes and wedding cakes where significant preparation time is involved. Issue the balance invoice 1–2 weeks before the collection or delivery date. For wholesale accounts supplying cafes, restaurants, or market stalls, issue a consolidated weekly or monthly invoice covering all deliveries in the period. Include a delivery note reference number for each order to help the client reconcile against their own purchasing records. Clear allergen labelling is a legal requirement under UK food law. Include an allergen information reference on your invoice and ensure your product labels comply. This protects your business and demonstrates compliance to trade customers.