Free Recruitment Consultant Invoice Template

What is a Recruitment Consultant invoice?

A recruitment consultant invoice covers fees for successfully placing candidates in permanent, contract, or temporary roles. Placement fees for permanent roles are typically a percentage of the placed candidate's first-year salary (10-25% depending on seniority and market). Contract recruitment generates a daily or hourly margin on the contractor's rate. Retained search fees for senior or specialist roles involve an upfront retainer fee plus a completion fee. Recruitment invoices require careful structuring because they are subject to rebate arrangements if a placed candidate leaves within a guarantee period. VAT applies to recruitment fees. Permanent placement fees are invoiced on the start date or after the guarantee period.

What to include on a Recruitment Consultant invoice

• Client company name
• Candidate name (with consent)
• Role title and start date
• Annual salary or contract rate
• Placement fee percentage applied
• Guarantee period and rebate terms
• Retained search fees (if applicable)
• VAT at 20%
• Payment terms (typically net 14-30)

Common recruitment consultant invoice line items

How to invoice as a recruitment consultant

Permanent placement fees invoiced on the candidate's start date or as agreed. Retained search invoiced in thirds: on appointment, on shortlist delivery, on successful placement. Contract margins invoiced weekly with timesheet attached. Net 14 to net 30.