Invoice templates for prop makers billing film, TV, theatre, and event companies for custom props and set decoration.
A prop maker invoice is issued by a freelance or self-employed prop fabricator to a film or TV production company, theatre company, event organiser, or brand for the design and manufacture of custom props, set pieces, and decorative items. Prop makers work across film, television, theatre, opera, theme parks, brand events, window displays, and advertising shoots. Prop making combines craft skills with materials knowledge: foam carving, fibreglass laminating, vacuum forming, electronics integration, painting, and finishing. The range of materials and techniques is enormous, and prop makers often develop specialist areas such as animatronics, period furniture replica, or large-scale installation work. Prop makers typically charge a day rate for their labour plus materials at cost. For complex projects involving extended fabrication periods, milestone invoicing is standard.
| Service | Typical Rate | Unit |
|---|---|---|
| Prop maker day rate | 350 | day |
| Prop design and supervision | 400 | day |
| Materials (pass-through at cost) | 0 | at cost |
| Prop hire (per week) | 150 | week |
| Workshop hire (per day) | 100 | day |
| Prop delivery and installation | 250 | delivery |
For single props or short fabrication projects, invoice on delivery. For large productions with extended timelines, invoice weekly or monthly for labour and materials as the project progresses. Separate labour from materials clearly on the invoice. Production accountants track these in different budget codes (labour vs. materials/expenses). Materials at cost must be supported by receipts on request. For prop hire arrangements (where props are loaned for the shoot and returned), invoice the hire fee separately from any fabrication fees. Include a damage deposit policy in your hire terms. For film and television, confirm the PACT/BECTU scale rates if the production is signatory to a union agreement, as these may set minimum day rates. Independent and low-budget productions negotiate rates directly.