Free Arborist Invoice Template

What is an Arborist invoice?

An arborist invoice is a billing document for landscaping, tree services, pest control, or agricultural work. It records labor, materials, equipment, and any subcontractor costs. A professional invoice helps agricultural and outdoor service providers maintain clear records and collect payment on time.

What to include on an Arborist invoice

• Your business name, license number, and contact details
• Client name and property address
• Invoice number and date
• Date and description of work performed
• Labor hours and hourly rate
• Materials and chemicals used
• Equipment hire or depreciation
• Subcontractor costs (if applicable)
• Payment terms and due date
• Tax amount (if applicable)

Common arborist invoice line items

How to invoice as an arborist

Provide a written quote before any work begins, noting material costs, labor hours, and any permits required. Collect a deposit for larger jobs that require significant upfront materials or equipment hire. Invoice promptly after each service visit, listing labor, materials, and equipment as separate line items. If your work requires a pesticide applicator license or arborist certification, include your license number on the invoice. For ongoing maintenance contracts, issue recurring monthly invoices. Keep records of materials used, especially restricted chemicals, for compliance with your licensing authority.