Free Arborist Invoice Template

What is an Arborist Arborist invoice?

An arborist invoice records fees for professional tree care services — crown reductions, crown thinning, deadwooding, tree felling, stump grinding, tree surveys, and BS 5837 reports for planning applications. UK arborists typically hold qualifications at NPTC Level 3 (Chainsaw and Related Operations) and may be members of the Arboricultural Association. Consulting arborists providing BS 5837 tree surveys for planning applications hold a specialist advisory role. Tree work requires significant safety planning, specialist equipment (climbing gear, chipper, stump grinder, MEWP), and public liability insurance. Work on trees in Conservation Areas or covered by Tree Preservation Orders (TPOs) requires prior notification or permission from the local authority. Invoices should clearly describe the work done, the trees involved (species and size), and any planning consent references.

What to include on an Arborist Arborist invoice

• Business name, Arboricultural Association membership (if applicable), and qualifications
• Client name and property address
• Tree description: species, height, location on site
• Work description: crown reduction, felling, pruning, etc.
• Equipment used: MEWP, chipper, grinder (if hire is charged)
• Waste disposal: woodchip, logs, green waste removal
• BS 5837 or planning report fee (if applicable)
• Stump grinding fee (charged separately)
• TPO or Conservation Area consent reference (if applicable)
• Payment terms (typically on completion)

Common arborist invoice line items

How to invoice as an Arborist arborist

Arborists typically take a 30–50% deposit for larger tree works, particularly where specialist equipment or multiple crew are needed. Issue the balance invoice on completion of the work. For consulting arborists providing BS 5837 reports for planning applications, invoice the report fee separately from any associated physical works. Planning reports are often instructed by planning consultants or solicitors, so address the invoice accordingly. For commercial grounds maintenance contracts (housing associations, councils, schools), invoice monthly or quarterly under a service agreement. Ensure your insurance limits match the requirements of the public body.