Health Invoice Template

Free Yoga Instructor Invoice Template

Invoice private clients, studios, and corporate accounts quickly and professionally. Focus on teaching while your billing stays organized.

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What is a Yoga Instructor invoice?

A yoga instructor invoice is a billing document used by a yoga teacher to charge clients or organizations for instructional services. It covers private sessions, group classes, workshops, corporate yoga programs, and retreats. The invoice records the service type, dates, duration, and cost, and acts as a financial record for the instructor and a receipt for the client or corporate accounts payable team.

What to include on a Yoga Instructor invoice

Common yoga instructor invoice line items

Service Typical Rate Unit
Private Yoga Session (60 min) $70 - $150 per session
Private Yoga Session (90 min) $100 - $200 per session
Group Class (in-studio or community) $15 - $30 per student
Corporate Yoga Class (up to 20 participants) $150 - $350 per class
Workshop (half-day) $200 - $600 per event
10-Class Private Package $600 - $1,400 per package

How to invoice as a yoga instructor

Private clients should be invoiced after each session or weekly for regular bookings. For studio or corporate contracts, invoice monthly at the end of the period, listing each class date, duration, and attendance where relevant. When teaching for a studio as an independent contractor, confirm whether the studio handles client billing or whether you invoice the studio directly for your time. For retreats and workshops, collect a deposit invoice first (typically 30 to 50 percent) with the balance due before the event. Online class bundles and memberships are best invoiced upfront. Keep payment terms at 7 days for individual clients and net 14 to 30 for corporate accounts.

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Frequently asked questions

How should I invoice a yoga studio I teach for as a contractor?
When contracted by a studio, you invoice the studio, not individual students. Your invoice should list each class date, time, duration, and your agreed rate per class or hourly rate. Include your full legal name, address, and tax ID. Studios typically pay on net 14 or net 30 terms. Keep a log of every class you teach and cross-reference it against your invoice before sending to avoid disputes over class counts.
Do I charge sales tax on yoga classes?
Tax treatment of yoga classes varies by jurisdiction. In many US states, instructional or educational services are exempt from sales tax, but some states tax recreational fitness classes. In Canada, yoga instruction may be exempt as an educational service under certain conditions. Check with a local accountant for your specific situation. For corporate clients, always confirm whether they require a tax invoice with your GST or VAT number.
How do I invoice for an online yoga course or subscription?
For a one-time course purchase, issue a single invoice for the full amount at point of sale. For monthly memberships, issue a recurring invoice on the same date each month, clearly stating the billing period (e.g. 'Online membership: April 1 to April 30'). Note whether access is revoked on non-payment, so the client understands the terms. For pre-recorded courses, the invoice can simply reference the course name and access period.
What should I include when invoicing for a yoga retreat?
Retreat invoices typically cover a deposit, a balance payment, and sometimes accommodation and meals as separate line items. Clearly itemize each component: instruction fee, accommodation, meals, and any third-party costs you are passing through. State the cancellation policy and refund schedule on the invoice (e.g. no refund within 30 days of the retreat). Issue the deposit invoice at booking and the balance invoice 30 to 60 days before the event.
Can I charge a cancellation fee for a missed private yoga session?
Yes, and most instructors do. A common policy is to charge 50 to 100 percent of the session fee for cancellations with less than 24 hours notice. Issue a separate invoice for the cancellation fee referencing your policy. If the client holds a package, deduct the session from the package balance. Having clients sign a booking agreement that includes the cancellation policy before the first session makes collection much simpler.
How do I price and invoice a corporate yoga program?
Corporate yoga programs are typically priced per class based on duration and group size, or as a monthly retainer for a set number of weekly classes. A standard 60-minute corporate class for up to 20 employees ranges from $150 to $350. Invoice the HR or wellness coordinator monthly with a class log attached. Include your ABN, EIN, or business registration number as corporate accounts payable teams typically require it.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Yoga Instructor invoice template straight away after signing up.
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