Health Invoice Template

Free Life Coach Invoice Template

Send polished invoices for coaching sessions, programs, and group work. Keep your business finances organized so you can focus on your clients.

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What is a Life Coach invoice?

A life coach invoice is a billing document issued by a professional coach to a client for coaching services. These services include one-on-one coaching sessions, goal-setting programs, accountability check-ins, group coaching, workshops, and online courses. Unlike therapy or medical services, life coaching is not regulated, so invoices do not require clinical codes, but they should still be detailed and professional to support the client relationship and the coach's own financial records.

What to include on a Life Coach invoice

Common life coach invoice line items

Service Typical Rate Unit
One-on-One Coaching Session (60 min) $75 - $300 per session
One-on-One Coaching Session (90 min) $100 - $450 per session
Initial Discovery Call (30 min) $0 - $75 per call
6-Week Coaching Program (6 sessions) $500 - $2,000 per program
Group Coaching Session (up to 10 participants) $200 - $800 per session
Online Workshop or Masterclass $50 - $500 per event

How to invoice as a life coach

Most life coaches invoice for programs or packages upfront, before the engagement begins. This protects your time and ensures the client is financially committed. For ongoing monthly retainer clients, invoice on the 1st of each month for that month's sessions. For one-off sessions, invoice immediately after the call. Keep payment terms short, due on receipt or within 3 to 5 days, as coaching is a service-based business with no physical deliverable that can be withheld. For high-ticket programs, offer a payment plan option and invoice each installment separately. Always include your cancellation and refund policy on every invoice or in the accompanying engagement agreement.

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Frequently asked questions

Should life coaches charge per session or sell packages?
Packages are the standard model for professional coaches because they ensure commitment from the client and provide more predictable income for the coach. Most coaches offer 3, 6, or 12 session packages with a modest discount over the per-session rate. Per-session billing is better suited to occasional or ad-hoc clients. If you sell packages, invoice for the full amount or first installment before the first session. Avoid starting work before payment is received.
Do life coaches need to charge sales tax?
In most US states, coaching services are not subject to sales tax as they are classified as professional or personal services. However, online courses and digital products may be taxable in some states depending on how they are classified. Rules vary significantly by jurisdiction, so check with an accountant familiar with your state. Internationally, coaching services may be subject to VAT or GST once you exceed the registration threshold in your country.
How do I invoice a corporate client for executive coaching?
Corporate clients require formal invoices addressed to the accounts payable department with a purchase order number if applicable. Include your legal business name, address, and tax identification number. Describe the engagement clearly: 'Executive coaching program, 6 sessions x 60 minutes, [dates]' and the agreed fee. Corporate clients often have net 30 payment terms. Send invoices to both the HR or L&D contact and accounts payable to avoid delays.
What refund policy should life coaches include on invoices?
A common policy for coaching packages is a full refund within 48 hours of purchase, a partial refund (for unused sessions) within the first week, and no refund after two sessions have been completed. For programs with a clear start date, no refunds after the program begins is also common. State the policy concisely on the invoice and in full in your coaching agreement. This protects you while keeping the policy visible to the client at every billing touchpoint.
Can coaching session expenses be claimed as a business expense by clients?
Clients who are self-employed or running a business may be able to claim coaching fees as a professional development or business expense if the coaching is directly related to their work (e.g. leadership coaching, business strategy coaching). Personal development coaching for non-business purposes is generally not deductible. Clients should consult their accountant. You can help by providing clear, itemized invoices that describe the professional nature of the coaching engagement.
How do I invoice for a group coaching program with multiple participants?
For group programs, you can either invoice each participant individually for their enrollment fee or invoice a corporate sponsor for the full cohort. If invoicing individuals, create one invoice per person referencing the program name, start date, and number of sessions. If invoicing a corporate client for multiple participants, itemize by participant or provide a single line for the cohort with a note detailing the number of participants and sessions included.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Life Coach invoice template straight away after signing up.
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