Video & Audio Invoice Template

Free Voice Actor Invoice Template

Invoice clients for commercial voiceovers, audiobook narration, and character voice recordings. Get paid on time with Tidybill.

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What is a Voice Actor invoice?

A voice actor invoice documents fees for professional voice performance services including commercial advertising, corporate narration, e-learning modules, audiobooks, animated character voices, video game voice work, and documentary narration. Voice acting is primarily invoiced on a per-project or per-script basis, with usage licences a major component of commercial voiceover pricing. A 30-second radio commercial and a 30-second TV commercial may take the same recording time but carry very different licence fees due to the different commercial value of each medium. Voice actors working across multiple projects must maintain clear invoice records linking each payment to its specific project and usage terms.

What to include on a Voice Actor invoice

Common voice actor invoice line items

Service Typical Rate Unit
Commercial Voiceover (radio, regional, 1 year) £200 - £600 per 30 seconds
Commercial Voiceover (TV national, 1 year) £500 - £2,000+ per 30 seconds
Corporate Narration / E-Learning £150 - £400 per finished minute
Audiobook Narration £150 - £400 per finished hour
Character Voice (animation/game) £200 - £600 per session
Additional Revision Round £30 - £80 per round

How to invoice as a voice actor

For commercial work, collect payment before releasing final audio files. Invoice the session fee and usage licence as separate line items — commercial clients expect to see a clear licence breakdown. For corporate narration and e-learning, invoice on delivery of the final audio files. For audiobook work, staged invoicing (deposit, 50% on completion, final 25% on acceptance) is appropriate for long projects. Net 14 is standard for most commercial voiceover work.

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Frequently asked questions

How do I price commercial voiceover work?
Commercial voiceover pricing combines a session fee (for your time recording) with a usage licence fee (for the right to broadcast the recording). The usage fee depends on the medium (radio, TV, online), territory (regional, national, global), and duration. BECTU and Equity publish recommended voiceover rates as useful benchmarks.
What is the difference between a session fee and a usage fee?
The session fee covers your time recording the voiceover. The usage fee covers the right to broadcast or use the recording. Both are necessary components of a commercial voiceover invoice. Some clients try to bundle everything into a single 'buyout' fee — this should reflect the full commercial value of the usage, not just recording time.
Do I need a home studio to work as a voice actor?
A home studio with professional recording quality is increasingly expected in the industry. If you use a home studio, you can operate more flexibly and at lower cost. Invoice home studio work at slightly lower session fees than professional studio bookings, but do not undervalue the quality and convenience you provide.
What file formats should I deliver voiceover recordings in?
Standard deliverable is a WAV file at 44.1kHz or 48kHz, 24-bit. Some clients (radio, TV) have specific technical requirements — always ask for the technical specification before recording. MP3 at 320kbps is acceptable for many corporate and e-learning applications but not for broadcast.
How many revisions should I include in a standard voiceover booking?
One or two re-records within the agreed direction are standard. If the client changes the script fundamentally or asks for a completely different approach, this constitutes a new session and should be invoiced additionally. Be clear about what a 'revision' covers in your terms.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Voice Actor invoice template straight away after signing up.