Free Stock Photographer Invoice Template

What is a Stock Photographer invoice?

A stock photographer invoice is issued by a photographer to an agency, publisher, or direct client for either commissioned stock photography work or the licensing of existing images for stock use. Stock photographers create images for use by multiple clients rather than creating bespoke work for a single client. Stock photography in the UK falls into two main categories: royalty-free stock (where a flat licence fee gives broad usage rights) and rights-managed stock (where the fee is calculated based on specific usage). Most microstock platforms (Getty Images, Shutterstock, Adobe Stock) pay photographers royalties from each download rather than a one-off fee. For photographers who create stock for direct licensing rather than through microstock platforms, invoicing involves specifying the images licensed, the usage rights granted, and the duration and territory of the licence.

What to include on a Stock Photographer invoice

• Photographer's name, portfolio or agency reference
• Client or publication name
• Image description, title, or reference number
• Usage type: editorial, commercial, advertising, social media
• Territory: UK, worldwide
• Duration of licence
• Fee per image or per set
• Exclusive vs. non-exclusive rights
• VAT if VAT-registered
• Invoice number, date, and payment terms

Common stock photographer invoice line items

How to invoice as a stock photographer

For rights-managed licensing, the invoice is the licence agreement. Include all relevant usage terms on the invoice (or attached as a licence agreement) so the client has clear written confirmation of what use is permitted. For commissioned stock work, invoice on delivery of the final images. Specify the number of images delivered, the base rights included, and any additional licensing options available. For repeat licensing clients (publishing houses, agencies), establish an account arrangement with agreed rate cards. Monthly statements are more efficient than individual invoices per image. For microstock royalties, this is not typically invoiced by the photographer. The platform pays royalties on a monthly or quarterly basis based on downloads.