Invoice templates for estate agents covering property sales commission, lettings, property management fees, and independent agent services.
An estate agent invoice records commission fees and service charges for assisting clients in buying, selling, or letting property. UK estate agents may work for a high street agency, an online agent, or as self-employed agents operating independently. For sales, fees are typically charged as a percentage of the sale price (0.75%–3% depending on the market and agent type), payable on completion of the transaction. UK estate agents operating under the National Association of Estate Agents (NAEA) or RICS must comply with professional standards and the Estate Agents Act 1979. All agents must hold Client Money Protection (CMP) insurance if they handle client money. Sole trader agents and small independent firms should use clear, professional invoices to maintain credibility with solicitors and conveyancers who handle the financial completion process.
| Service | Typical Rate | Unit |
|---|---|---|
| Property sales commission (1.2% of sale price, example) | 1.2 | percent |
| Lettings introduction fee (one month's rent equivalent) | 1 | variable |
| Property management fee (monthly, % of rent) | 10 | percent/month |
| Tenancy setup and referencing | 250 | tenancy |
| Property valuation / market appraisal | 150 | visit |
| Energy Performance Certificate (EPC) arrangement | 80 | certificate |
| Professional photography package | 150 | property |
Estate agent commission for sales is typically payable on legal completion — the day the sale legally completes. Issue the invoice immediately on exchange of contracts, with payment due on completion day, so both solicitors and clients are prepared. For lettings, fees are usually due before or on the tenancy start date. Always confirm your fee agreement in writing before marketing a property. The agreement should specify the commission rate, VAT treatment, and the circumstances under which the fee is payable (e.g., if the vendor pulls out). Any additional service charges should be itemised on the invoice. For self-employed agents working under a brand umbrella (e.g., eXp, Keller Williams), confirm whether the invoice should be issued in your own name or under the brand, as different arrangements apply.