Free Quantity Surveyor Invoice Template

What is a Quantity Surveyor Quantity Surveyor invoice?

A quantity surveyor (QS) invoice records professional fees for cost management and procurement services on construction projects. UK quantity surveyors typically hold RICS membership (MRICS or FRICS) or are chartered through the Chartered Institute of Building (CIOB). Services span the full project lifecycle: initial cost estimates, bills of quantities, tender analysis, contract administration, interim payment valuations, and final accounts. QS fees are charged as a percentage of construction cost (typically 1–3% for larger projects), a fixed project fee, or a time charge for specific tasks. For public sector projects, procurement rules may require competitive tendering for professional services. Invoices should align with the agreed fee structure and reference the specific project or contract.

What to include on a Quantity Surveyor Quantity Surveyor invoice

• Business name, RICS registration, and VAT number
• Client name and project reference
• Project description and location
• Services provided: cost plan, BoQ, tender, valuations, final account
• Fee stage: RIBA stage or milestone
• Fee percentage or fixed fee amount
• Time charges (if hourly rate applies for specific services)
• Disbursements: printing, software, site visits
• VAT at 20%
• Payment terms (14–30 days)

Common quantity surveyor invoice line items

How to invoice as a Quantity Surveyor quantity surveyor

QS fee invoicing should follow the agreed fee stage structure. For percentage-based fees, invoice at defined RIBA stages (Stage 2, Stage 3, Stage 4 etc.) with the percentage allocated to each stage specified. This gives clients predictability and ties payment to project milestones. For contract administration and interim valuations, invoice monthly on a regular cycle. Submit invoices within 5 working days of issuing each certificate or valuation. Late submission disrupts project cash flow records. For dispute resolution, adjudication support, or expert witness services, charge on an hourly or daily basis with a clearly stated rate and hours log. These instructions often arise suddenly and require rapid response — confirm fee rates in writing before commencing.