Invoice templates for property managers covering monthly management fees, tenancy setup, maintenance coordination, and rent collection services.
A property manager invoice records fees for managing a residential or commercial property on behalf of a landlord. UK property managers handle tenant sourcing, reference checks, tenancy agreement preparation, rent collection, maintenance coordination, property inspections, and legal compliance (EPC, gas safety, electrical inspections, deposit protection). Monthly management fees are charged as a percentage of the monthly rent. UK property managers who hold client money (rent collected before passing to landlords) must be members of a Client Money Protection (CMP) scheme. Agents should also be registered with a Redress Scheme (Property Ombudsman or PRS). The Tenant Fees Act 2019 restricts what fees agents can charge tenants in England — most fees must now be charged to landlords. Clear, itemised invoices help landlords track management costs against their rental income for tax purposes.
| Service | Typical Rate | Unit |
|---|---|---|
| Monthly property management fee (10% of rent) | 10 | percent/month |
| Tenancy setup / let-only fee | 500 | tenancy |
| Tenancy renewal administration | 100 | renewal |
| Property inspection visit (bi-annual) | 80 | visit |
| Gas safety certificate arrangement | 95 | certificate |
| Electrical Installation Condition Report coordination | 50 | report |
| Maintenance coordination handling fee (per job) | 25 | job |
Property managers most commonly deduct their fees directly from rent collected before remitting to the landlord, sending a monthly statement rather than a traditional invoice. The statement should show rent collected, fees deducted, any maintenance costs passed through, and the net amount remitted. For landlords who prefer formal invoicing, issue a monthly invoice covering all fees for the period, with a rent remittance statement separately. For large portfolio landlords, consolidated monthly invoices covering all managed properties simplify their accounting. Keep detailed records of maintenance work coordinated — contractors' invoices, dates, and job descriptions — as landlords will need these for tax purposes and may be audited by HMRC on rental income.