Invoice templates for party entertainers covering children's parties, character visits, face painting, balloon modelling, and performance packages.
A party entertainer invoice records the entertainment services provided at a private or corporate event, along with any travel, costume, or prop expenses. UK party entertainers work across children's birthday parties, school fetes, nursery events, corporate family days, and adult celebrations. Services range from magic shows and balloon modelling to character performances, face painting, and interactive games. Party entertainers working with children should hold a current DBS (Disclosure and Barring Service) certificate and public liability insurance — clients increasingly request proof of both. While many entertainers are sole traders with modest turnover, professional invoicing builds trust, enables clear record-keeping, and ensures payment is received promptly. Booking deposits are standard in the industry to protect against last-minute cancellations. An invoice should clearly show what was agreed, the event date and duration, and the total due, helping both parties confirm the booking is on track.
| Service | Typical Rate | Unit |
|---|---|---|
| Children's party show (60 minutes) | 200 | show |
| Extended party package (90 minutes) | 280 | show |
| Face painting (per hour) | 75 | hour |
| Balloon modelling (per hour) | 65 | hour |
| Character visit / meet and greet (30 min) | 150 | visit |
| Corporate family day (half day) | 450 | half-day |
| Travel (per mile, above 10-mile radius) | 0.45 | per mile |
Party entertainers typically take a small booking deposit (£25–£50) to confirm a date, with the balance due in cash on the day or by bank transfer 24–48 hours before the event. For larger corporate bookings or multi-entertainer events, invoice in advance with Net 14 terms. Keep invoices simple for private clients — they want to know the show duration, what is included, and the total cost. For corporate clients or agencies booking you for fairs and festivals, a more detailed invoice with itemised acts and travel costs is appropriate. Always confirm bookings in writing (even a text or email) and reference the confirmation in your invoice. If a booking is cancelled at short notice, your terms should allow you to retain the deposit. For face painting at public events, note on the invoice whether a risk assessment or public liability certificate is required — many venues need this before confirming your booking.