Invoice templates for AV technicians covering live event support, conference AV, equipment hire, setup, and operation.
An AV (audio-visual) technician invoice covers the labour and equipment hire involved in setting up and operating sound, video, and presentation technology for events. AV technicians work across corporate conferences, award ceremonies, weddings, live music events, trade shows, and theatrical productions. Services typically include PA system setup, projector and screen installation, live streaming, and video switching. UK freelance AV technicians often work through agencies or directly with venues and production companies. Day rates vary significantly by specialisation — a sound engineer commands different rates to a video technician or a generalist AV operator. Equipment hire is often a significant revenue stream alongside labour, and invoices should itemise each element clearly. For corporate clients with AV as a budget line item, purchase orders and detailed cost breakdowns are standard requirements. VAT applies to all charges for registered businesses, and invoices should be issued promptly after each engagement.
| Service | Typical Rate | Unit |
|---|---|---|
| AV technician day rate (event day) | 300 | day |
| AV technician day rate (setup/breakdown) | 250 | day |
| PA system hire (small venue, per day) | 250 | day |
| Projector and screen hire (per day) | 180 | day |
| Wireless microphone hire (per unit per day) | 55 | unit/day |
| Live streaming setup and operation | 450 | event |
| Technical recce (half day) | 150 | half-day |
AV technicians working for agencies typically receive a purchase order before the engagement — request this before starting work if it is required. Always confirm your day rate and kit hire charges in writing before the event, as verbal quotes are difficult to enforce. For corporate conference AV, itemise every piece of equipment on the invoice and match it to the client's technical rider or requirements document. Production managers will reconcile your invoice against the spec sheet, so accuracy here avoids delays in payment. If you offer live streaming as an add-on, show it as a separate line item with a description of what it covers (platform, duration, recording delivery). Post-event invoices should be sent within 48 hours while the event is fresh. For event companies running regular bookings, set up a preferred supplier arrangement with agreed rates and 30-day payment terms.