Free Notary Public Invoice Template

What is a Notary Public Notary Public invoice?

A notary public invoice records fees for notarial services — the authentication and certification of documents for use in legal or official proceedings, typically abroad. UK notaries public are specialist lawyers regulated by the Faculty Office of the Archbishop of Canterbury. They authenticate documents (powers of attorney, affidavits, company documents), certify copies, take oaths, and prepare documents for use in foreign jurisdictions. Notarisation is often followed by an apostille — a government certification issued by the Foreign, Commonwealth and Development Office (FCDO) confirming the notary's signature is genuine — which is required for documents to be used in countries party to the Hague Convention. Notary fees in England and Wales are regulated and must not exceed a reasonable rate. Invoices should clearly show each service charge and any disbursements (FCDO apostille fee, courier costs).

What to include on a Notary Public Notary Public invoice

• Notary's full name, notarial practice name, and Faculty Office registration
• Client name and document type
• Date of notarial act
• Service: notarisation, certified copy, apostille, oath, affidavit
• Number of documents or pages
• FCDO apostille fee (disbursement, if applicable)
• Translation fee (if instructed to arrange)
• Courier or postage charge (at cost)
• VAT at 20% (notarial fees are VAT-able if registered)
• Payment terms (typically on completion)

Common notary public invoice line items

How to invoice as a Notary Public notary public

Notaries typically collect payment at the appointment or issue an invoice on the same day. Most clients pay by bank transfer or card. For corporate clients (companies requiring regular company document notarisation), a monthly account may be set up. Disbursements — FCDO apostille fees, courier charges — should be invoiced separately from notarial fees. Retain receipts for all disbursements. For international transactions where clients are abroad, ensure your bank details are prominently shown and include your SWIFT/BIC for international transfer if needed.