Health Invoice Template

Free Independent Midwife Invoice Template

Invoice clients for antenatal visits, birth attendance, and postnatal care. Professional invoices from Tidybill.

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What is an Independent Midwife invoice?

An independent midwife invoice covers maternity care services provided privately outside the NHS, including antenatal appointments, birth attendance (home birth or alongside midwifery unit), postnatal care, and bereavement support. Independent midwives are regulated by the NMC (Nursing and Midwifery Council) and must have appropriate professional indemnity insurance. Care packages are typically all-inclusive, covering all antenatal appointments, 24/7 on-call availability, birth attendance, and postnatal visits. Because the birth date cannot be predicted, independent midwifery care is usually invoiced as a package rather than per appointment. Invoices should describe the full scope of the care package and the payment schedule clearly.

What to include on an Independent Midwife invoice

Common independent midwife invoice line items

Service Typical Rate Unit
Full independent midwifery care package 4500 package
Antenatal-only package (6 visits) 900 package
Postnatal care package (4 visits) 600 package
Birth reflection / debrief session 100 session
Bereavement support package 600 package

How to invoice as an independent midwife

Invoice the package in instalments: a deposit at contract signing, instalments at set stages of pregnancy, and final payment by 36 weeks. Issue each instalment invoice with the cumulative amount paid and balance remaining. NMC pin should appear on all clinical invoices. Midwifery services by NMC-registered midwives are VAT-exempt.

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Frequently asked questions

How should I structure payment instalments?
A typical structure: 25% deposit on contract, 25% at 20 weeks, 25% at 30 weeks, 25% final payment by 36 weeks. This ensures you are fully paid before the birth.
Is independent midwifery care VAT-exempt?
Yes. Midwifery services provided by an NMC-registered midwife are VAT-exempt under the health professional exemption.
Do I need specific indemnity insurance?
Yes. Since 2015, independent midwives in the UK have been required to have professional indemnity insurance to practise. The indemnity policy reference should be available to clients on request.
How do I handle a client who cannot pay the final instalment?
Address payment difficulties early. Your contract should specify consequences of non-payment. You cannot abandon a woman in labour due to non-payment; ensure your contract is clear that termination of the agreement requires reasonable notice.
What if I am called to another birth at the same time?
Independent midwives should have a named second midwife on call as a backup. Your contract should address this scenario and name the backup. If the backup attends the birth, the fee arrangement should be defined in advance.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Independent Midwife invoice template straight away after signing up.