Free Immigration Consultant Invoice Template

What is an Immigration Consultant invoice?

An immigration consultant invoice is issued by an Office of the Immigration Services Commissioner (OISC)-registered adviser or regulated solicitor to individuals, families, or businesses for assistance with UK visa applications, immigration appeals, naturalisation, indefinite leave to remain, and related matters. Immigration advisers in England and Wales must be registered with OISC or regulated by the SRA, BSB, or another approved body. Operating as an unregulated immigration adviser is a criminal offence. Invoices should clearly reference the adviser's OISC reference number and the level of authorisation (Level 1, 2, or 3) so clients can verify legitimacy. Immigration work is often both financially and emotionally high-stakes for clients, so clear, itemised invoices that explain exactly what has been done and what disbursements have been paid on the client's behalf are essential for maintaining trust. UKVI application fees, biometric enrolment fees, NHS surcharges, and priority service fees are significant disbursements that must be listed separately.

What to include on an Immigration Consultant invoice

• Adviser's full name, OISC reference number, and authorisation level
• Client name, date of birth (last four digits only for privacy), and nationality
• Application type: Skilled Worker, Student, Family, ILR, Naturalisation etc.
• Professional fee for advice and application preparation
• UKVI application fee (pass-through at cost)
• NHS surcharge if applicable (pass-through at cost)
• Biometric enrolment fee if applicable
• Priority or super-priority processing fee if requested
• VAT breakdown if VAT-registered
• Invoice number, date, and payment terms

Common immigration consultant invoice line items

How to invoice as an immigration consultant

Clearly separate your professional fee from UKVI disbursements. Clients are often confused about the difference between what they pay you and what goes to UKVI. A clear invoice prevents misunderstandings and protects you if a client later claims they were misled about costs. For complex matters such as appeals or judicial review, invoice in stages: an initial retainer on taking instructions, further invoices at key milestones, and a final invoice on conclusion. Do not wait until the end of a lengthy matter to issue your first invoice. Business immigration clients (sponsors managing Skilled Worker or Graduate visas) often have purchase order requirements and monthly billing cycles. Adapt your invoicing to fit their procurement process while maintaining clear per-matter cost records. Always provide clients with a transparent cost estimate before commencing work. For OISC registered advisers, the OISC Code of Standards requires clear fee information before taking instructions.