Creative Invoice Template

Free Graphic Designer Invoice Template

Create professional invoices for design projects in minutes. Track deliverables, hourly rates, and project fees with a clean, customizable template.

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What is a Graphic Designer invoice?

A graphic designer invoice is a billing document sent to clients after completing design work. It itemizes services like logo design, brand identity packages, print layouts, and digital assets, along with hours worked, project fees, and payment terms. A clear, professional invoice helps designers get paid on time and maintain a polished client relationship.

What to include on a Graphic Designer invoice

Common graphic designer invoice line items

Service Typical Rate Unit
Logo Design $500 - $2,500 per project
Brand Identity Package $1,500 - $5,000 per project
Social Media Graphics $50 - $150 per graphic
Print Layout (Brochure/Flyer) $200 - $800 per piece
Design Consultation $75 - $150 per hour
Revision Rounds $50 - $100 per round

How to invoice as a graphic designer

Start by agreeing on project scope and pricing before work begins. Once the project is complete (or at a milestone), create an invoice listing each deliverable or time block. Include a clear project description so the client knows exactly what they are paying for. Set payment terms (Net 15 or Net 30 is standard for design work). Send the invoice promptly after delivery. For ongoing clients, consider recurring invoices to automate monthly retainers. Always follow up on overdue payments with a polite reminder.

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Frequently asked questions

What should a graphic designer invoice include?
At minimum: your business details, client details, invoice number, itemized list of deliverables or hours, rates, total amount, payment terms, and due date. Include tax if required in your jurisdiction. A professional invoice builds trust and reduces back-and-forth with clients over what was delivered.
Should I charge hourly or per project?
Both work. Per-project pricing is common for defined deliverables like logos or brand packages. Hourly billing works better for ongoing work or projects with undefined scope. Many designers use a hybrid: a flat project fee with hourly rates for additional revisions beyond the agreed number of rounds.
When should I send the invoice?
Send invoices immediately after delivering the final files, or at agreed milestones for larger projects. For retainer clients, invoice at the start of each billing period. The sooner you invoice after delivery, the sooner you get paid. Delays in invoicing often lead to delays in payment.
How do I handle late payments?
Include late payment terms on every invoice (for example, 1.5% monthly fee after 30 days). Send a reminder 3 days before the due date and follow up within 48 hours if payment is missed. Tidybill automates both reminders and late fee calculations so you do not have to track them manually.
Do I need to charge sales tax?
It depends on your location and the type of service. In many US states, design services are not taxable, but some states tax digital products or finished artwork. Check your local tax requirements or consult an accountant. Tidybill supports configurable tax rates on every invoice line item.
Can I use this template for free?
Yes. Tidybill offers a free plan that includes professional invoice templates, up to 5 clients, and 5 invoices per month. No credit card required. Upgrade to a paid plan when you need more clients, recurring invoices, or automated payment reminders.
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