Free Fashion Stylist Invoice Template

What is a Fashion Stylist Fashion Stylist invoice?

A fashion stylist invoice records fees for sourcing, selecting, and styling clothing and accessories for editorial shoots, advertising campaigns, film and TV productions, personal clients, and events. UK fashion stylists work across a wide spectrum — from magazine editorial and e-commerce product shoots to celebrity red carpet dressing and personal wardrobe consulting. Day rates are the industry standard for shoot work, with prep days, shoot days, and wrap days attracting different rates. Personal styling for private clients is typically charged by the session or hourly. Commercial stylists working with brands or agencies should invoice promptly after wrap, as production budgets close quickly. Stylists who pull garments on sample sale or loan must account for any damage waivers or return fees in their invoices. Receipts for all purchased items should be retained and reimbursed at cost.

What to include on a Fashion Stylist Fashion Stylist invoice

• Full name or company name, address, and contact details
• Client or production company name and booking contact
• Job name / shoot title and dates
• Day rates: prep day, shoot day, return day (itemised)
• Expenses: purchases, dry cleaning, courier, hire fees (at cost with receipts)
• Mileage or transport costs
• Assistant stylist fees (if applicable)
• Kit fee (if you provide your own styling tools and accessories)
• Cancellation fee if shoot is cancelled or postponed
• Payment terms (14–28 days)

Common fashion stylist invoice line items

How to invoice as a Fashion Stylist fashion stylist

Fashion stylists should issue invoices within 48 hours of the final shoot day. Production companies operate on tight post-production timelines, and late invoices risk being pushed to the next billing cycle. Always include the job name, shoot dates, and a purchase order number if one was issued. Expenses should be listed separately from your day rate, with receipts available on request. Group expenses by type (purchases, hire fees, couriers) and show the total reimbursable amount clearly. Never bundle expenses into your day rate — they are separate cost items and clients will query combined totals. For personal styling clients, a straightforward invoice showing the date, session duration, and fee is sufficient. If you are charging for time spent shopping (in addition to the session itself), show shopping hours separately. Consider requiring a 50% deposit for first-time clients before committing to a shopping day.