Free Private Dentist Invoice Template

What is a Private Dentist invoice?

A private dentist invoice covers examination, diagnostic, preventive, and restorative dental treatment outside the NHS, as well as cosmetic dentistry procedures. Private dental invoices cover check-ups, X-rays, scale and polish, fillings, extractions, root canal treatment, crowns, bridges, veneers, dental implants, Invisalign and orthodontic treatment, tooth whitening, and emergency appointments. GDC registration number must appear on all clinical dental invoices. Dental treatment plans for larger treatments (implants, orthodontics) are typically invoiced with a deposit followed by staged payments. Cosmetic dentistry is subject to VAT; therapeutic treatment by a GDC-registered dentist is VAT-exempt.

What to include on a Private Dentist invoice

• Patient name and date of birth
• Treatment date
• Treatment description (exam, filling, crown, implant, etc.)
• GDC registration number
• Dental treatment plan reference
• Materials used (crown type, implant brand)
• Laboratory costs (for lab-made restorations)
• Finance plan details (if patient is on a payment plan)
• VAT status (clinical exempt; cosmetic 20% VAT)
• Payment terms

Common private dentist invoice line items

How to invoice as a private dentist

Issue a treatment plan estimate before treatment begins. Invoice after each appointment or in stages for large treatments. GDC number must appear on all clinical invoices. Therapeutic dental treatment is VAT-exempt; cosmetic procedures (whitening, veneers for cosmetic reasons) are subject to 20% VAT. For implant or orthodontic cases, stage the invoicing: deposit, fitting appointments, completion.