Invoice templates for couriers covering same-day delivery, multi-drop contracts, legal document delivery, and specialist courier services.
A courier invoice records fees for collecting and delivering goods, documents, or parcels on behalf of clients. UK couriers work across a wide range of sectors — legal document delivery, medical sample transport, retail fulfilment, restaurant delivery, and general same-day parcel services. Self-employed couriers often work through gig economy platforms (DPD, Amazon Flex, Deliveroo) but many also operate independently for local business clients. Independent couriers typically charge per delivery, per route (multi-drop), or on a mileage basis. For regular corporate clients (solicitors needing court document delivery, medical practices needing sample transport), a monthly account with agreed per-job rates or a monthly retainer is common. UK couriers driving commercially must hold appropriate insurance (hire or reward cover) and comply with working time regulations if employed.
| Service | Typical Rate | Unit |
|---|---|---|
| Same-day local delivery (up to 10 miles) | 25 | delivery |
| Same-day delivery (up to 25 miles) | 40 | delivery |
| Multi-drop run (up to 10 drops, local area) | 90 | run |
| Medical / legal specimen transport (per collection) | 55 | collection |
| Waiting time (per 30 minutes beyond 15 min) | 15 | 30 min |
| Evening / weekend surcharge | 10 | delivery |
| Fuel surcharge (per mile beyond 25 miles) | 0.45 | per mile |
Independent couriers working for regular business accounts should invoice weekly or monthly, consolidating all deliveries in the period. Include a delivery log showing collection address, destination, date, and charge for each job — clients use this to reconcile against their own records. For one-off deliveries or new clients, invoicing on the day of delivery with payment by bank transfer or card is appropriate. Some couriers use a simple booking app or WhatsApp confirmation — follow up with a formal invoice to maintain professionalism. For specialist services (medical samples, legal documents), note the nature of the cargo on the invoice without revealing sensitive content. This helps clients track which deliveries relate to which matters.