Transportation Invoice Template

Free Courier Invoice Template

Create professional courier invoices in minutes. Track labor, mileage, and materials and get paid on delivery.

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What is a Courier invoice?

A courier invoice is a billing document for moving, delivery, or hauling services. It records the origin and destination, labor hours, mileage, and any materials or equipment charges. A professional invoice helps transportation and logistics providers maintain accurate records and collect payment on time.

What to include on a Courier invoice

Common courier invoice line items

Service Typical Rate Unit
Courier Services $75 - $150 per hour
Truck Hire Fee $100 - $300 per day
Mileage Charge $1.50 - $3.00 per mile
Packing and Materials $50 - $200 per job
Stairs or Elevator Fee $50 - $150 per flight
Long-Carry Fee $50 - $100 per occurrence

How to invoice as a courier

Provide a written quote based on distance, estimated hours, and number of crew members before any job. Confirm the pickup and delivery addresses, elevator access, stair count, and any specialty items before quoting. Require a deposit for long-distance moves or large jobs. On the day of service, track actual hours and note any variables that differ from the quote (extra stops, access issues, oversize items). Invoice on the day of delivery. List labor, truck fees, mileage, and materials as separate line items. For commercial delivery clients, invoice on Net 15 or Net 30 terms as agreed. Always get a signature confirming delivery.

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Frequently asked questions

What should a courier invoice include?
Include your business details, client details, invoice number, origin and destination addresses, date of service, labor hours, crew size, truck fee, mileage, any materials or packing supplies, the total amount due, and payment terms.
How do I handle moves that take longer than the quoted time?
Communicate any overruns to the client during the job, not after. Document the reasons for overruns (extra boxes, difficult access, additional stops). Most moving contracts allow charging for actual hours at the agreed hourly rate. Transparency during the job prevents disputes on the invoice.
Should I charge for stairs, long carries, or elevator waits?
Yes. Stairs, long carries from the truck to the unit, and elevator wait times all add cost and should be itemized on the invoice. Disclose these fees in your quote. Clients who know the fee schedule in advance rarely dispute it on the day.
How do I invoice for long-distance or interstate moves?
Long-distance moves are typically priced by weight and distance. Invoice for the base move fee, fuel surcharge, tolls, and any overnight accommodation if required. Require a significant deposit (50-75%) upfront for long-distance jobs given the higher cost and logistical commitment.
How do I get paid on the day of delivery?
Require payment on delivery before unloading the final items. Accept multiple payment methods (card, bank transfer, cash) so clients have no reason to delay. Invoicing apps like Tidybill let you send a payment link directly from your phone on the day of the job.
Can I use this template for free?
Yes. Tidybill's free plan includes professional invoice templates and up to 5 invoices per month. No credit card required. Upgrade to Starter for recurring client invoicing and automated reminders.
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