Invoice templates for chauffeurs covering executive airport transfers, corporate accounts, wedding car hire, and VIP transport.
A chauffeur invoice records fees for professional, door-to-door passenger transport in a high-quality vehicle. UK chauffeurs require a Private Hire Vehicle (PHV) driver licence from the relevant licensing authority (TfL in London, or the local council outside London), and the vehicle requires a separate PHV licence. Chauffeur businesses typically operate executive saloons (Mercedes-Benz S-Class, BMW 7 Series), SUVs (Range Rover, V-Class), or luxury MPVs. Chauffeur services charge either a flat rate per journey (airport transfer, event transfer) or a day rate for corporate accounts. Wedding and special event bookings attract a premium. Clear invoicing with journey reference, vehicle, and chauffeur details supports corporate expense claims and gives clients the documentation they need for their own records.
| Service | Typical Rate | Unit |
|---|---|---|
| Airport transfer (Heathrow / Gatwick, central London) | 95 | journey |
| Airport transfer (long-haul, out of London) | 150 | journey |
| Corporate account half-day hire (4 hours) | 280 | half-day |
| Corporate full-day hire (8 hours) | 520 | day |
| Wedding car hire (3-hour package) | 380 | booking |
| Waiting time (per 30 minutes beyond allowance) | 30 | 30 min |
| Meet and greet / flight monitoring add-on | 20 | booking |
Chauffeurs working for corporate accounts should invoice weekly or monthly, covering all journeys in the period. Include a journey log showing date, pickup, destination, and charge for each trip. Corporate accounts departments need this for expense coding. For one-off bookings (airport runs, weddings), invoice in advance with full or majority payment before the journey. For wedding bookings, take a deposit at the time of booking to secure the date. Most professional chauffeurs now accept card payments or bank transfers. Avoid cash-only arrangements as they complicate bookkeeping and make VAT compliance harder.