Creative Quote Template

Free UI Designer Quote Template

Create professional ui designer quotes in minutes. Define scope, set rates, and get client approval before starting work.

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What is a UI Designer quote?

A ui designer quote is a formal estimate issued to a client before creative work begins. It sets out the scope, deliverables, rates, and terms so both parties agree on what will be produced and at what cost. A clear quote protects both sides and provides the basis for the invoice once work is delivered.

What to include on a UI Designer quote

Common ui designer quote line items

Service Typical Rate Unit
UI Designer Services $50 - $200 per hour
Project Fee $500 - $5,000 per project
Consultation $75 - $150 per hour
Rush Delivery 25 - 50% surcharge
Revision Round $50 - $150 per round
File Preparation $50 - $100 per file set

How to quote as a ui designer

Before sending a ui designer quote, have a clear conversation with the client about their brief, timeline, and budget. Break the work into specific deliverables so the quote is easy to understand. Attach a validity period of 14 to 30 days and state what is not included, such as rush fees or additional revision rounds. Ask for written acceptance before starting work. For larger projects, request a deposit of 25 to 50 percent. When work is complete, convert the accepted quote into an invoice so the numbers match.

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Frequently asked questions

How long is a ui designer quote valid for?
Most ui designer quotes are valid for 14 to 30 days from the issue date. State the expiry clearly on the quote. After the validity period lapses, prices for materials, availability, and subcontractor rates may have changed, so you are not bound by the original figure. If a client returns after expiry, issue a revised quote rather than honouring a stale one.
What happens if the scope changes after the quote is accepted?
Any change to the agreed scope should be handled with a written change order before the additional work begins. Do not simply add extra charges to the final invoice without prior client approval. Document what changed, why, and the revised cost. Clients who understand the reason for scope changes are far less likely to dispute additional charges. Build a process for this into your quoting terms from the start.
Should a ui designer quote include a deposit?
Yes, for most projects. A deposit of 25 to 50 percent is standard and confirms the client is committed before you commit resources or turn away other work. State the deposit amount and when it is due on the quote itself. Deposits also protect you if the client cancels after preparation work has begun. For small, quick jobs a deposit may not be necessary, but for anything lasting more than a few days it is strongly advisable.
How detailed should my ui designer quote be?
Detailed enough that neither party can reasonably misinterpret what is included. Break the scope into specific deliverables, list rates per item or phase, and explicitly state what is not included (materials, travel, third-party fees, rush surcharges). Vague quotes lead to scope creep and payment disputes. A quote that is specific protects both you and the client, and speeds up acceptance because the client does not need to chase clarification.
Can I convert an accepted ui designer quote into an invoice?
Yes, and you should. Once the work is complete, create an invoice that references the original quote number. The line items, rates, and totals should match the accepted quote exactly unless a change order was issued. Tidybill lets you convert accepted quotes into invoices in one step, keeping the audit trail clean and making it easy for clients to match the invoice to what they approved.
Do I need to include tax (VAT/GST) on a quote?
If you are VAT or GST registered, you must show tax on your quotes. Quoting ex-tax when the client expects an all-inclusive price leads to disputes at invoice stage. Show the net amount, the tax rate, the tax amount, and the gross total separately. If you are not registered for tax, state that clearly on the quote so there is no ambiguity. Always check the rules in your jurisdiction, as tax obligations vary.
Can I use this quote template for free?
Yes. Tidybill's free plan lets you create up to 5 quotes per month at no cost, with no credit card required. You can use the UI Designer quote template straight away after signing up.
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