Childcare Quote Template

Free Au Pair Quote Template

Create professional au pair quotes in minutes. Define care scope, rates, and terms before confirming placements.

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What is an Au Pair quote?

An au pair quote is a formal estimate issued before childcare or early education services begin. It sets out the hours, rates, terms, and care conditions so both parties agree on what is included before the placement is confirmed.

What to include on an Au Pair quote

Common au pair quote line items

Service Typical Rate Unit
Au Pair Services $15 - $40 per hour
Daily Rate $60 - $150 per day
Weekly Package $250 - $700 per week
Holiday Club / Camp $30 - $60 per day
Meals / Snacks Included $5 - $15 per day
Overnight Care $100 - $200 per night

How to quote as an au pair

Before confirming an au pair placement, meet with the parents to discuss the child's needs, schedule, and any special requirements. Quote clearly on hours, rate, and what is included: meals, activities, nappies. State your sick child, holiday, and cancellation policies. Include your registration or licence number. Require written acceptance and a holding deposit before confirming the placement.

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Frequently asked questions

How long is an au pair quote valid for?
Most au pair quotes are valid for 14 to 30 days from the issue date. State the expiry clearly on the quote. After the validity period lapses, prices for materials, availability, and subcontractor rates may have changed, so you are not bound by the original figure. If a client returns after expiry, issue a revised quote rather than honouring a stale one.
What happens if the scope changes after the quote is accepted?
Any change to the agreed scope should be handled with a written change order before the additional work begins. Do not simply add extra charges to the final invoice without prior client approval. Document what changed, why, and the revised cost. Clients who understand the reason for scope changes are far less likely to dispute additional charges. Build a process for this into your quoting terms from the start.
Should an au pair quote include a deposit?
Yes, for most projects. A deposit of 25 to 50 percent is standard and confirms the client is committed before you commit resources or turn away other work. State the deposit amount and when it is due on the quote itself. Deposits also protect you if the client cancels after preparation work has begun. For small, quick jobs a deposit may not be necessary, but for anything lasting more than a few days it is strongly advisable.
How detailed should my au pair quote be?
Detailed enough that neither party can reasonably misinterpret what is included. Break the scope into specific deliverables, list rates per item or phase, and explicitly state what is not included (materials, travel, third-party fees, rush surcharges). Vague quotes lead to scope creep and payment disputes. A quote that is specific protects both you and the client, and speeds up acceptance because the client does not need to chase clarification.
Can I convert an accepted au pair quote into an invoice?
Yes, and you should. Once the work is complete, create an invoice that references the original quote number. The line items, rates, and totals should match the accepted quote exactly unless a change order was issued. Tidybill lets you convert accepted quotes into invoices in one step, keeping the audit trail clean and making it easy for clients to match the invoice to what they approved.
Do I need to include tax (VAT/GST) on a quote?
If you are VAT or GST registered, you must show tax on your quotes. Quoting ex-tax when the client expects an all-inclusive price leads to disputes at invoice stage. Show the net amount, the tax rate, the tax amount, and the gross total separately. If you are not registered for tax, state that clearly on the quote so there is no ambiguity. Always check the rules in your jurisdiction, as tax obligations vary.
Can I use this quote template for free?
Yes. Tidybill's free plan lets you create up to 5 quotes per month at no cost, with no credit card required. You can use the Au Pair quote template straight away after signing up.
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