Free Veterinarian Invoice Template

What is a Veterinarian invoice?

A veterinarian invoice is issued by a veterinary practice or locum vet to a pet owner or client for professional veterinary services including consultations, procedures, medications, vaccinations, and surgical interventions. Veterinarians in the UK must be registered with the Royal College of Veterinary Surgeons (RCVS) to practise. Most veterinary invoicing occurs through practice management software (IDEXX AVImark, VetSpire, Ezyvet) which generates itemised invoices at the end of a consultation. Locum vets working on a self-employed basis invoice their host practice for their locum fee, which is separate from the practice-to-client invoicing. Veterinary invoices must comply with RCVS guidance on client communications and informed consent. Clients should receive a written estimate for any procedure above a modest threshold, and invoices should reflect the authorised estimate. Significant cost overruns require client communication before proceeding.

What to include on a Veterinarian invoice

• Practice name and RCVS practice accreditation number
• Vet's name and RCVS registration number
• Pet owner's name and address
• Pet's name, species, breed, age, and microchip number
• Date of consultation or procedure
• Consultation fee
• Procedures performed with individual fees
• Medications dispensed with quantity and price
• Laboratory fees if any tests performed
• VAT breakdown if VAT-registered
• Invoice number, date, and payment terms

Common veterinarian invoice line items

How to invoice as a veterinarian

For locum veterinarians invoicing a host practice (as opposed to the end client), issue a monthly timesheet-based invoice for all days and hours worked at the agreed locum rate. Include the dates worked, any emergency or out-of-hours uplift, and any agreed allowances. For practice-to-client invoicing, practice management software handles most of the process. Ensure all dispensed medications are accurately recorded as legally required under the Veterinary Medicines Regulations. For referred specialist consultations, invoice the referring practice or, where agreed, directly to the client. Specialist referral invoices should include the referring vet's name and the referring practice for insurance claim purposes. If a client has pet insurance, ensure the invoice includes all information required for an insurance claim: diagnosis code, treatment descriptions, and vet's RCVS registration number. This reduces delays in insurance reimbursement.