Free Tailor Invoice Template

What is a Tailor Tailor invoice?

A tailor invoice records the cost of creating, altering, or restoring garments for private or trade clients. UK tailors range from Savile Row bespoke houses offering full canvas hand-cut suits at premium prices to local tailoring shops providing alterations and made-to-measure services. Invoices should clearly describe the garment, the work involved, and any fabric or notions costs. Bespoke tailoring typically involves multiple fittings across a production timeline of several weeks or months. Invoices may be issued at each fitting stage or as a single balance invoice on completion. Fabric supplied by the client should be noted on the invoice so there is no confusion about who owns the material. Trade tailors working for other garment businesses or costume houses should invoice on standard Net 14–30 terms and may need to handle larger volumes with a simpler unit rate structure.

What to include on a Tailor Tailor invoice

• Business name and address (and VAT number if registered)
• Client name and contact address
• Order or job reference number
• Garment description: type, style, number of pieces
• Fabric and lining: supplier, grade, metres used, cost
• Labour: cutting, making, hand-stitching, finishing
• Fittings: number included, additional fitting charge if exceeded
• Notions: buttons, interfacing, thread, zip (itemised or bundled)
• Alterations itemised separately if alongside new garment work
• Deposit paid, balance due, and due date

Common tailor invoice line items

How to invoice as a Tailor tailor

For bespoke garments, take a 50% deposit at the first fitting appointment, covering fabric and initial labour. Issue the balance invoice on completion, before the garment is handed over. If the client requires more fittings than originally agreed, charge any additional sessions at your standard fitting rate and note this clearly on the balance invoice. For alterations, it is common to collect full payment on collection. For larger alteration orders (wedding parties, school uniforms), take a 50% deposit and the balance on collection. Always agree the price before starting alterations — unexpected complications should be communicated and agreed before proceeding, not added to the invoice after the fact. Retain clear records of fabric quantities used, as clients sometimes challenge material costs. For trade customers (costume houses, theatre companies), issue an itemised invoice with unit rates and quantity clearly shown, and operate on agreed account terms.