Invoice templates for medical and clinical photographers billing NHS trusts and healthcare organisations for professional medical photography.
A medical photographer invoice is issued by a clinical or medical photographer to an NHS Trust, private hospital, medical school, or pharmaceutical company for specialist healthcare photography services. Medical photographers produce clinical case record images, surgical and procedural photography, teaching and educational medical images, and photography for medical publications and research. Medical photographers in the UK are typically employed by NHS Trusts, but independent and locum medical photographers provide specialist cover or project-based work. Those working in NHS settings should be registered with the Institute of Medical Illustrators (IMI) and hold qualifications in clinical photography. Medical photography involves strict patient consent procedures, data protection compliance under GDPR, and adherence to clinical governance frameworks. All patient-identifiable images must be handled in accordance with NHS Data Security Standards.
| Service | Typical Rate | Unit |
|---|---|---|
| Clinical photography day rate | 400 | day |
| Clinical photography session (per hour) | 65 | hour |
| Surgical or procedural photography session | 300 | session |
| Teaching image production (per image) | 85 | image |
| Medical publication photography | 500 | day |
| Image management and archiving (per hour) | 55 | hour |
For NHS Trusts, follow the trust's standard purchase order process. Most trusts require a PO number on your invoice before payment can be processed. Obtain the PO before commencing work, not after. For locum and sessional work, invoice monthly for all sessions worked in the month. NHS payment terms are typically 30 days but can extend to 45 or 60 days in some trusts. For project-based medical photography (publications, research), invoice in stages against deliverables. A project with multiple sessions should have a clear schedule of milestones and corresponding invoices. All patient images must remain strictly confidential. Invoice descriptions should never include patient-identifiable information. Use clinical reference numbers or case codes on invoices rather than patient names.