Fitness Invoice Template

Free Martial Arts Instructor Invoice Template

Invoice clients for martial arts classes, private coaching, and grading fees. Professional invoices from Tidybill.

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What is a Martial Arts Instructor invoice?

A martial arts instructor invoice covers classes, private lessons, gradings, and seminars across disciplines including karate, judo, jiu-jitsu, kickboxing, boxing, MMA, taekwondo, and many others. Martial arts instructors may work independently or through a club structure. Monthly membership, per-class, and block-booking pricing are all common. Grading fees (assessed belt promotions) are separate one-off charges. Seminar and special event fees are also distinct from regular class fees. Instructors working with children require current DBS checks. Most martial arts instruction is subject to VAT for registered businesses.

What to include on a Martial Arts Instructor invoice

Common martial arts instructor invoice line items

Service Typical Rate Unit
Monthly class membership 60 month
Drop-in class fee 15 class
Private martial arts lesson (60 min) 65 session
Grading fee (belt assessment) 40 grading
Seminar or special event 50 event

How to invoice as a martial arts instructor

Monthly membership invoiced at the start of each month. Grading fees invoiced at the time of entry submission. Private lessons invoiced per session or in blocks.

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Frequently asked questions

How do I invoice grading fees?
Invoice grading fees separately from regular membership. They cover the cost of assessment, certificate, and belt. Charge at the time of grading entry or 2-4 weeks before the grading date.
Can I invoice for equipment supply?
Yes. Gi, belts, gloves, and protective gear supplied by the club are product sales invoiced separately from class fees.
Should I use direct debit for memberships?
Direct debit or card subscription reduces non-payment risk for monthly memberships. GoCardless or Stripe recurring billing integrates with invoicing platforms.
How do I invoice for away competitions?
Competition entry fees, transport, and accommodation should be invoiced as a contribution from members at cost. Keep the competition costs transparent and separate from training fees.
Is martial arts instruction VAT-exempt?
No. Sports instruction is subject to 20% VAT for businesses above the threshold. Sports clubs as non-profit organisations may have different rules.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Martial Arts Instructor invoice template straight away after signing up.