Fitness Invoice Template

Free CrossFit Coach Invoice Template

Invoice clients for CrossFit coaching, programming, and competition prep. Professional invoices from Tidybill.

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What is a CrossFit Coach invoice?

A CrossFit coach invoice covers group CrossFit class coaching, personal training, programming services, and competition preparation coaching. CrossFit coaches hold a CF-L1 or higher certification and may work as employees of a CrossFit affiliate gym or as independent contractors. Independent coaches invoice gyms for classes taught or clients directly for private coaching and programming. Monthly membership fees for CrossFit classes are typically handled by the gym; independent coaches issuing their own invoices primarily deal with private coaching, programming subscriptions, and online training services.

What to include on a CrossFit Coach invoice

Common crossfit coach invoice line items

Service Typical Rate Unit
Private CrossFit coaching session (60 min) 65 session
Monthly programming subscription 100 month
Competition prep coaching (monthly) 200 month
Gym class coaching fee (per class) 30 class
Movement assessment 60 assessment

How to invoice as a crossfit coach

For programming subscriptions, invoice monthly on the same date. For private sessions, invoice per session or in blocks. When invoicing a gym for classes taught, invoice monthly with dates and classes logged.

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Frequently asked questions

How do I invoice a CrossFit gym for classes?
Agree a class fee with the gym (typically £20-£40 per class). Invoice monthly with a log of each class date and number of participants.
Should I offer programming as a subscription?
Yes. Monthly programming subscriptions (£80-£150/month) provide recurring income and keep clients accountable. Invoice monthly.
What is competition prep coaching?
Specialised programming and coaching for competitive athletes (CrossFit Opens, Sanctionals). Charge a premium rate as it requires significantly more individual attention.
Is CrossFit coaching VAT-exempt?
No. CrossFit coaching is subject to 20% VAT for registered businesses above the threshold.
How do I handle block bookings?
Offer 5 or 10 session blocks at a modest discount (5-10%) versus per-session rates. Invoice the block upfront and track sessions used.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the CrossFit Coach invoice template straight away after signing up.