Trades Invoice Template

Free Landscaper Invoice Template

Invoice clients professionally for mowing, planting, and landscape design work. Itemize labor, plants, and materials clearly to get paid on time every time.

Create Free Invoice View Pricing

What is a Landscaper invoice?

A landscaper invoice is a billing document issued by a landscaping professional or company after completing lawn care, planting, hardscaping, or design services. It itemizes labor, plants and materials, equipment use, and any subcontracted services such as irrigation or tree removal. It documents both one-time and recurring service charges for the client's records.

What to include on a Landscaper invoice

Common landscaper invoice line items

Service Typical Rate Unit
Lawn Mowing and Edging $40 - $150 per visit
Landscape Labor $45 - $85 per hour
Mulch Supply and Installation $75 - $120 per cubic yard
Plant Material (shrubs, trees, perennials) cost + 25-40% per plant
Hardscape Installation (pavers, edging) $15 - $30 per sq ft
Debris Removal and Hauling $75 - $200 per load

How to invoice as a landscaper

Landscapers often manage a mix of recurring maintenance contracts and one-time project work, so invoicing practices differ by service type. For recurring mowing or maintenance, invoice monthly or after each visit with a clear date reference. For installation or design projects, use a deposit plus final payment structure: 30-50% upfront to cover plant and material costs, and the balance on completion. Always itemize plants and materials separately from labor so clients can see cost breakdowns. Include your plant markup (typically 25-40% over wholesale) as a line item or built into per-unit pricing. For seasonal contracts, a single monthly invoice covering all visits simplifies administration for both parties.

Create your landscaper invoice in minutes

Start free. No credit card required.

Get started free

Frequently asked questions

How should I structure invoices for recurring lawn care clients?
For weekly or bi-weekly clients, you can invoice after each visit or batch visits into a single monthly invoice. Monthly billing reduces administrative work and is preferred by most residential clients. Include the dates of each service performed that month, the service type, and the per-visit rate. If weather causes a skip, note it so clients understand the billing. Consistent, predictable invoicing builds trust with long-term maintenance clients.
Can I mark up plants and materials on a landscaper invoice?
Yes, and you should. Landscapers typically mark up plants 25-50% and bulk materials like mulch and stone 20-35% over their wholesale cost. This covers procurement time, plant guarantees you stand behind, delivery, and any losses from plants that do not survive. Most clients expect this and compare your total installed price rather than breaking down every component. Be transparent in your contract about how material pricing works.
How do I invoice for landscape design versus installation?
Design and installation are often billed separately. Design fees may be hourly or a flat project fee, and some landscapers credit the design fee against the installation contract. Installation is typically quoted as a fixed price including materials and labor. Invoice design work upfront or on completion. For installation, take a deposit before ordering plants and materials, and invoice the balance on completion. Keep the two scopes on separate invoices or clearly separated line items.
What should I do if a client cancels a scheduled maintenance visit?
Have a cancellation policy in your service agreement. A common approach is to require 24-48 hours notice to avoid a cancellation fee. For clients on a monthly contract, late cancellations may still be billed at the regular visit rate since your crew time was allocated. Note the cancellation and any applied fee on the invoice with the date the cancellation notice was received. Clear policies prevent disputes and protect your revenue.
How do I handle plant warranties and replacements in invoices?
State your plant warranty policy clearly in the estimate and on the invoice, typically a 1-year replacement guarantee under normal maintenance conditions. If a plant fails under warranty, replace it and note the replacement on the client's record without charging them again. If a plant fails due to client neglect or conditions outside your control, document the situation and invoice for the replacement at cost. Having this in writing from the start prevents most disputes.
Should landscapers charge for travel time or fuel?
For clients outside your normal service area, a travel or fuel surcharge is reasonable and should be disclosed in the estimate. Most landscapers within a standard service radius absorb fuel costs into their base rates. If you use a fuel surcharge, calculate it consistently (such as a fixed fee per visit or a percentage of the invoice) and apply it uniformly. Do not add it retroactively on invoices without prior disclosure, as this causes disputes.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Landscaper invoice template straight away after signing up.
Contractor
Trades
Painter
Trades
Handyman
Trades
Event Planner
Professional
Photographer
Creative