Fitness Invoice Template

Free Fitness Coach Invoice Template

Invoice clients for fitness coaching, group classes, and online training programmes. Professional invoices from Tidybill.

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What is a Fitness Coach invoice?

A fitness coach invoice covers coaching services for individuals and groups focusing on physical performance, health improvement, or athletic development. Fitness coaches may work in gyms, sports clubs, community fitness settings, or online, delivering group classes, athletic coaching, and personalised training plans. Unlike personal trainers who focus on supervised individual sessions, fitness coaches often design and deliver programmes for athletes or groups with specific performance goals. Invoices cover one-to-one coaching sessions, group class fees, programme design, and online coaching subscriptions. Block booking and monthly retainer models are the most practical for fitness coaches working with multiple clients.

What to include on a Fitness Coach invoice

Common fitness coach invoice line items

Service Typical Rate Unit
Fitness coaching session (60 min) 55 session
Group class facilitation (per class) 100 class
Online coaching programme (per month) 120 month
Athletic performance assessment 65 assessment
Training programme design (4-week plan) 80 programme

How to invoice as a fitness coach

Invoice sessions after delivery or programme packages upfront. Group class income can be invoiced in blocks (10 classes sold, 1 invoice). Monthly online coaching should be invoiced on the same date each month.

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Frequently asked questions

How do I price group classes?
Group classes are priced per person per session (£8-£20) or as a monthly membership. If running classes yourself (not in a gym), invoice the class income as a lump sum for simplicity.
What payment terms work for fitness coaching?
Immediate payment or net 7 for individual clients. Monthly invoicing at the same time each month for subscription coaching. Block bookings invoiced upfront.
Should I use a booking system?
Yes. A booking platform that automatically collects payment (Mindbody, GlofRox, Trainerize) reduces your invoicing admin significantly. For custom packages, manual invoices are still useful.
Is fitness coaching VAT-exempt?
No. Fitness coaching is subject to 20% VAT if your turnover exceeds the registration threshold.
Can I charge for cancelled group sessions?
If you cancel a class, a credit or rescheduled class is appropriate. For individual client cancellations, apply your standard 24-hour notice policy.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Fitness Coach invoice template straight away after signing up.