Invoice templates for duct cleaning specialists billing commercial kitchens and businesses for TR19 compliant extract cleaning.
A duct cleaner invoice is issued by a specialist duct cleaning company to commercial clients for the cleaning of ventilation ductwork, kitchen extract systems, HVAC ducts, and air handling units. In commercial settings, duct cleaning is a fire safety and hygiene compliance requirement under TR19 (the BESA guide to good practice for kitchen extract systems). Commercial kitchen extract cleaning is required by law under the Regulatory Reform (Fire Safety) Order 2005 and must be carried out at appropriate intervals depending on cooking frequency (typically quarterly to annually). Cleaning companies certified by the British Standards Institution (BSI) or trained to TR19 standards are preferred by commercial clients. A duct cleaning invoice must include evidence of the work carried out (before and after photographs, TR19 compliance certificate) as clients need this documentation for fire insurance and fire risk assessment purposes. The invoice and certificate together form a compliance record.
| Service | Typical Rate | Unit |
|---|---|---|
| Kitchen extract duct clean (standard kitchen) | 450 | clean |
| Kitchen extract duct clean (large commercial kitchen) | 900 | clean |
| Canopy and filters clean | 120 | clean |
| TR19 compliance certificate | 50 | certificate |
| HVAC duct clean (per linear metre) | 15 | metre |
| Emergency reactive clean | 600 | job |
Invoice on completion of the work with the TR19 certificate attached. Many clients require both the invoice and the certificate simultaneously for their compliance records, so do not delay issuing either. Include the next recommended cleaning date based on the cooking frequency category on your invoice or covering note. This assists the client's facilities manager in scheduling future compliance and makes it easier for you to schedule the next job. For multi-site restaurant or hotel groups, set up a master contract and invoice monthly for all cleans completed at all sites in the month. Provide a site-by-site schedule and certificate log to the central facilities or compliance team. For commercial kitchen cleans, photograph the ductwork before and after. These images are part of the compliance record and support your invoice in the event of any insurance or fire inspection query.