Invoice templates for nurseries and daycare providers covering weekly fees, Ofsted-funded hours, holiday care, and extended day charges.
A daycare provider invoice records fees for childcare services at a registered nursery, daycare centre, or childminder. UK daycare providers must be registered with Ofsted (or equivalent in devolved nations) and comply with the EYFS (Early Years Foundation Stage) framework. Ofsted-funded hours (the government's 15- and 30-hour free childcare entitlement for 2, 3, and 4-year-olds) are reimbursed by the local authority — parents pay only for hours above the funded entitlement. Invoices should clearly show funded and non-funded hours, meals, additional sessions, and any registration or deposit fees. HMRC Tax-Free Childcare (TFC) accounts can be used to pay for childcare — many providers are registered to accept TFC payments. Invoicing should be clear enough for parents to submit claims through TFC or childcare vouchers.
| Service | Typical Rate | Unit |
|---|---|---|
| Full-day session (8am–6pm, per day) | 62 | day |
| Half-day session (AM or PM, per session) | 34 | session |
| Funded hours deduction (30-hour entitlement) | -1 | credit |
| Wrap-around care (before/after school, per session) | 12 | session |
| Meals and snacks (per day) | 4 | day |
| Holiday club (per day) | 35 | day |
| Registration / annual admin fee | 50 | year |
Daycare providers typically invoice monthly in advance or at the end of the preceding month for the upcoming period. For funded hours, show the full fee and then deduct the funded hours credit clearly so parents understand the net charge. For Tax-Free Childcare, ensure your setting's URN (Unique Reference Number from Ofsted) is displayed on the invoice — parents need this to register for TFC payments. For childcare voucher payments (legacy scheme), list your name, Ofsted number, and HMRC PAYE reference if applicable. Voucher processors need these to validate claims.