Trades Invoice Template

Free Roofer Invoice Template

Invoice clients professionally for roof replacements, repairs, and inspections. Clear itemization of materials and labor protects you and builds client trust.

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What is a Roofer invoice?

A roofer invoice is a billing document issued by a roofing contractor after completing a roof installation, replacement, repair, or inspection. It details labor costs, roofing materials including shingles, underlayment, flashing, and fasteners, disposal fees for the old roof, and any permits or inspections. It serves as the official payment request and a permanent record of the work for insurance and property purposes.

What to include on a Roofer invoice

Common roofer invoice line items

Service Typical Rate Unit
Roofing Labor $150 - $300 per square (100 sq ft)
Architectural Shingles $100 - $200 per square
Underlayment and Ice and Water Shield $30 - $80 per square
Tear-Off and Disposal $50 - $100 per square
Flashing (valleys, pipe boots, step) $200 - $600 per job
Roofing Permit $150 - $500 per permit

How to invoice as a roofer

Roofing projects are typically invoiced in two or three stages given the high material cost. A common structure is a 30-40% deposit before work begins, a progress payment at material delivery, and the balance on completion and final inspection. For insurance claims, your invoice must match the insurance adjuster's scope of loss exactly, including line items, quantities, and Xactimate pricing if the insurer uses that system. Always price materials by the square (100 sq ft) as this is the industry standard and makes comparison straightforward. Include the total roof area measured in squares. Note the shingle brand, color, and product line so clients can register the manufacturer's warranty.

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Frequently asked questions

How do I handle insurance claim roofing invoices?
When working with insurance claims, your invoice must align with the adjuster's approved scope. Use Xactimate line items and pricing if the insurer requires it. Never inflate or reduce quantities from the approved scope without documented justification. Supplementing the claim for items the adjuster missed is standard practice: document anything not in the original scope, submit a supplement request, and do not invoice for supplemental items until approved. Misrepresenting invoices on insurance claims is fraud.
What deposit should roofers require before starting a job?
A 30-40% deposit is standard for residential roofing to cover material costs before delivery. Shingles and underlayment must be paid for upfront, and materials are often delivered to the jobsite before work begins. Document the deposit clearly on the invoice and state what triggers each subsequent payment. For insurance jobs, the first insurance check (ACV payment) commonly serves as the deposit, with the depreciation holdback due on completion.
Should roofing invoices list materials in squares or square feet?
Use squares (1 square = 100 sq ft) as this is the roofing industry standard for both labor and materials. Listing quantities in squares makes it easy for clients to compare bids and understand how pricing scales with roof size. Always calculate waste factor into your material quantities (typically 10-15% for standard gable roofs, more for complex roofs with multiple valleys and cut lines). Show the total measurable area and the amount ordered with waste accounted for.
How do I invoice for a partial repair versus a full replacement?
Partial repairs are typically priced as a flat rate per repair area plus materials, or on an hourly basis for small patches. Full replacements are quoted per square. For repairs, be specific about the square footage or number of shingles replaced, the type of repair (nail pops, flashing, missing shingles), and any warranty on the repair work. Note that repair warranties are typically shorter (1-2 years) than replacement warranties (5-10 years labor, 30+ years manufacturer on materials).
Can roofers include a price per square for labor and materials combined?
Yes, an all-in price per square (combined labor and materials) simplifies the invoice and is common for standard shingle replacements where the scope is predictable. Break out any non-standard items: extra layers, steep slope charges, permit fees, and flashing work. Providing a combined per-square price with supplemental line items for extras gives clients clarity while still capturing all your costs. Always show the total number of squares measured so clients can verify the math.
What are the lien rights available to roofers who are not paid?
Roofing contractors in most states have mechanic's lien rights against the property for unpaid labor and materials. The process requires timely filing of a preliminary notice and then a lien claim within the state-prescribed deadline, typically 60-90 days from the last day of work. Liens attach to the property title, which creates significant pressure on homeowners and banks. Include a notice of lien rights in your contract. For insurance jobs, be aware of anti-assignment laws that affect how claim proceeds are paid.
Can I use this template for free?
Yes. Tidybill's free plan lets you create up to 5 invoices per month at no cost, with no credit card required. You can use the Roofer invoice template straight away after signing up.
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