Free Tyre Technician Invoice Template

What is a Tyre Technician invoice?

A tyre technician invoice is issued by a mobile or fixed-premises tyre specialist to a vehicle owner or fleet operator for tyre supply and fitting, puncture repairs, wheel balancing, and alignment checks. Mobile tyre fitting services have grown rapidly in the UK, with technicians visiting customers at home or work rather than requiring the customer to visit a tyre centre. Tyre technicians must be qualified to fit and balance tyres safely. Improper tyre fitting is a safety hazard that can cause tyre failure at speed. Technicians should follow the British Standard and manufacturer recommendations for tyre fitting, torque settings, and TPMS (Tyre Pressure Monitoring System) reset procedures. Mobile tyre fitting is typically price-competitive with traditional tyre centres and offers significant convenience to customers who cannot or do not wish to take their vehicle to a centre. Fleet operators particularly value mobile tyre services.

What to include on a Tyre Technician invoice

• Tyre technician or company name and contact details
• Vehicle registration, make, and model
• Customer name and location attended
• Tyre brand, size, speed rating, and load index
• Number of tyres fitted
• Fitting, balancing, and valve replacement fee
• TPMS reset if applicable
• Wheel alignment check or adjustment
• Call-out fee if mobile visit
• VAT breakdown if VAT-registered
• Invoice number, date, and payment terms
• Tire brand, model, size, and DOT/date code per tire
• Vehicle year/make/model and VIN or license plate
• State scrap-tire / disposal fee line (statutory pass-through)
• Road hazard warranty terms and coverage start date (if purchased)

Common tyre technician invoice line items

Setting your tyre technician rates

Tire service is billed a-la-carte per tire (mount/balance $15-$45 each) rather than at a straight shop hourly rate, though labor bands run roughly $60-$120/hr behind those flat charges. Big-box shops (Costco, Discount Tire, Les Schwab) bundle lifetime rotation and free flat repair into a higher per-tire install rate, while independents charge each service separately; metro rates run 20-40% above rural.

Payment terms

Due in full on completion for retail walk-ins; Net 15-Net 30 house accounts for fleet and commercial customers.

Billing pitfalls to avoid

• A quoted '$15 install' balloons to $55+ per tire once valve stem, TPMS service, balancing, and disposal are added, so every sub-fee must appear as its own line or customers feel bait-and-switched.
• State-mandated tire disposal / scrap-tire fees are set by law (e.g. $1.50/tire Colorado, $2/tire North Dakota) and pass straight through to the customer; they must be itemized separately and not marked up, and some states require the fee be shown by statute.
• TPMS has three distinct charges (sensor part, programming/relearn, and service/rebuild kit) that customers conflate; when a sensor is replaced during a tire install the labor is often $0-$15, but on a standalone visit it is billed separately, so the invoice must distinguish them.
• Road hazard warranty is a per-tire upsell (flat $10-$20 or 12-15% of tire price) that must be clearly opted into on the invoice, since it is a separate insurance-like product the customer may later try to claim against.
• Bundled 'free lifetime rotation and flat repair' promises made at point of sale are future liabilities; the invoice/warranty record must document the purchase or the shop cannot verify the free service later.

Tax notes

Tires and parts (sensors, valve stems) are taxable tangible goods while the mount/balance labor may be non-taxable depending on state; separately, many states levy a per-tire scrap-tire environmental fee that is a statutory pass-through and is not the same as sales tax, so both must be handled distinctly on the invoice.

This is general guidance, not tax advice. Tax rules vary by country, state, and situation, so confirm with a qualified accountant before relying on it.

How to invoice as a tyre technician

Issue invoices at point of service. For tyre sales, list each tyre's brand, specification, and price separately. This transparency helps customers and fleet managers understand what was fitted. For mobile fitting, include the call-out fee as a separate line item. This should be agreed with the customer at booking. For TPMS sensor replacements (increasingly common as TPMS sensors can be damaged during tyre changes or simply fail), list the sensor part number and confirm that the system was reset and is operating correctly. For fleet accounts, invoice monthly with a list of all vehicles attended, tyres fitted, and any additional work. Include vehicle registrations for fleet management records.