Invoice templates for event MCs and hosts covering corporate events, award ceremonies, gala dinners, and wedding reception hosting.
An event MC (master of ceremonies) or host invoice records the fee for presenting, hosting, and facilitating an event. MCs are responsible for introducing speakers or acts, keeping the audience engaged, managing the running order, and ensuring events flow smoothly. UK event MCs work across award ceremonies, corporate conferences, gala dinners, weddings, and product launches. MC fees vary widely depending on experience, profile, and the nature of the event. A seasoned MC with broadcast or television credits commands significantly higher fees than a local events professional just starting out. Invoices should clearly describe the engagement, the fee, and any additional charges for preparation, travel, or overnight accommodation. For corporate clients, a purchase order is often required. For private clients (weddings, parties), clear payment terms and a deposit requirement protect the MC against last-minute cancellations.
| Service | Typical Rate | Unit |
|---|---|---|
| Corporate event MC / hosting (half day) | 800 | half-day |
| Corporate event MC / hosting (full day) | 1400 | day |
| Wedding reception MC | 600 | event |
| Award ceremony hosting | 1800 | event |
| Pre-event briefing and preparation | 250 | flat |
| Bespoke script writing | 350 | flat |
| Travel (mileage at 45p/mile) | 0.45 | per mile |
Most MCs price as a flat fee per event rather than hourly: wedding MCs commonly run $500-$2,500 (new/part-time from ~$300, premium/bilingual toward $2,500+), while corporate/keynote hosts command $1,500-$9,000 for a half to full day and celebrity or high-profile hosts run $10,000-$30,000+. Hourly rates of roughly $100-$300 apply mainly to short or add-on engagements, and rates rise sharply in major metros and peak season.
Non-refundable deposit/retainer of 25-50% due at booking to hold the date, with the balance due before or on the event date (commonly 2 weeks to 1 month prior for weddings). Overtime and add-ons billed after the event.
As an independent entertainer you'll typically receive a 1099-NEC from corporate/agency clients paying $600+ and report the income on Schedule C. Sales tax generally does not apply to performance/hosting services in most states, but a separately stated equipment (PA/mic) rental portion can be taxable in some states, so check local rules.
This is general guidance, not tax advice. Tax rules vary by country, state, and situation, so confirm with a qualified accountant before relying on it.
MCs should confirm their fee structure in a contract before the event — either a flat event fee or a day rate depending on the engagement length. For corporate award ceremonies or conferences, a separate pre-event briefing or research fee is common, as these events require significant preparation beyond just hosting on the day. Require a deposit (25–30% of the total fee) at booking to secure the date. For high-profile events booked well in advance, the deposit protects against the MC holding the date and turning down other work. Issue the balance invoice 14–28 days before the event so it can be processed in time. For weddings, many MCs include a pre-wedding phone or in-person consultation in their fee. If this is included, note it on the invoice as 'included' rather than omitting it entirely — clients value seeing the full scope of what they have paid for. Always provide a formal receipt once full payment is received.