Invoice templates for Ofsted-registered childminders billing parents for childcare sessions, funded hours, and holiday care.
A childminder invoice is issued by an Ofsted-registered childminder to parents for professional childcare provided in the childminder's own home. Childminders in England must register with Ofsted (or a childminder agency) and comply with the Early Years Foundation Stage (EYFS) framework when caring for children under compulsory school age. Childminders are self-employed and typically charge weekly or monthly fees based on the number of sessions and hours booked. The government's free childcare offer (15 or 30 hours per week for eligible children aged 9 months to 4 years) means that many childminder invoices must account for funded hours that are claimed directly from the local authority, with parents paying only for hours beyond the funded allocation. Childminder invoicing involves managing multiple families with different sessions, term-time and holiday patterns, and funded hour entitlements. A clear, professional invoice reduces payment disputes and keeps the business running smoothly.
| Service | Typical Rate | Unit |
|---|---|---|
| Term-time childcare (per hour) | 7 | hour |
| Holiday care (per day) | 55 | day |
| Before / after school care (per session) | 18 | session |
| Funded hours deduction (15 hrs/week) | -105 | week |
| Meals and snacks (weekly) | 20 | week |
| Ad hoc session (per hour) | 8 | hour |
Invoice weekly or monthly depending on your preference and what works for parents. Monthly invoices reduce the administrative burden. Invoice at the beginning of the month for the coming month or at the end for the month just completed. For funded hours, show the funded hours deducted on the invoice so parents can clearly see the benefit. Include the number of funded hours claimed and the rate, deducted from the total, to show transparency. For term-time only contracts, agree the annual fee and spread it over equal monthly payments rather than charging more in term-time and less in holidays. This gives parents and childminders more predictable cash flow. Keep detailed records of attendance for Ofsted compliance purposes and to support your invoice if a parent disputes the sessions billed.